- 1. Scope and purpose
- WCCL processes applications and affiliate accounts for the WCCL & ECCL Affiliate Partner Programme. This notice covers application, automatic or manual approval, account creation and operation, campaign participation and, for approved affiliates, settlement information. It supplements the website Privacy Policy.
- 2. Information collected
- Required application information comprises full name, mobile number, email address, city, state, affiliate category and promotion plan. Organisation/community name, a social profile or website and estimated audience reach are optional. We also record an application identifier, submission key, status, dates, accepted document versions and consent evidence. Administrator decisions record the reviewer, reason, previous and new status, and time. Bank account, payment and tax information is not collected in the application; after approval, it may be collected through a secure process where necessary for settlement and tax compliance, and is accessible only to authorised finance administrators. Email verification status is recorded. For approved affiliates we also create an account record (email address, account identifier, sign-in times) and record whether approval was automatic or manual, with the reason. Passwords are set by the affiliate through a single-use link and stored only in protected, hashed form; WCCL staff cannot see them. Affiliates may save payout details (bank account holder, account number and IFSC, UPI ID or PayPal email); these are stored with access restricted to authorised finance administrators, shown back to the affiliate only in masked form, and used solely for settlement, verification and tax compliance.
- 3. Use and abuse prevention
- Information is used to save and assess applications, prevent duplicates and abuse, maintain review and consent evidence, communicate about the applicant’s own application, and, for approved affiliates, calculate and settle commissions and meet tax obligations. Email addresses are normalised for duplicate detection. The application service uses a hashed normalised email for contact attempt limits and a separate overall application limit; it does not rely on visitor-supplied IP headers. Hashes remain personal data where linkable to an applicant. Separate hosting security logs may process technical request information under the website Privacy Policy. Referral clicks are recorded with a random visitor identifier and hashed network/browser information for 30-day, league-specific attribution and fraud prevention; affiliate and player email/mobile are compared only to detect self-referral.
- 4. Access and service providers
- Application information is not a public directory. Authorised administrators can access applications for review; access controls protect application and audit records. Hosting, database and email service providers process the information needed to operate those services. An applicant acknowledgement contains only that applicant’s own details. Internal notifications are restricted to authorised administrators and link to the protected review area. Approval and password set-up emails are sent only to the affiliate’s own email address.
- 5. Communications and tracking
- Application, approval and password set-up emails concern the affiliate’s own application and account. Applying is not consent to promotional email or WhatsApp messaging. No player personal information is made available to affiliates. Referral tracking runs separately for each active league campaign (WCCL Season II and ECCL Season I), subject to applicable tracking/privacy disclosures and consent.
- 6. Retention and requests
- Rejected or withdrawn applications are kept for 12 months after the final decision, unless longer retention is legally necessary. Approved affiliates’ records are kept for the duration of the affiliate relationship. After an affiliate withdraws or is terminated and the account is closed, relevant records are kept for 3 years, except financial, tax or other records subject to longer legal retention. To request access, correction or deletion, email hello@wcclt20.com from the email address used in your application. WCCL will acknowledge the request, verify your identity before disclosing or changing any information, and respond within a reasonable period. Corrections are made once verified. Deletion requests are completed except for records that must be kept for audit, dispute, financial, tax or other legal obligations; you will be told what is retained and why. Withdrawing an application does not require erasure of records that must lawfully be retained.
- 7. Data minimisation and version
- Do not supply bank details, government identity documents, player data or unnecessary sensitive information in this application; payout details are entered only after approval, in the secure dashboard. Optional fields may be left blank. Consent is recorded against Affiliate Partner Privacy Notice v1.2. The general website Privacy Policy remains available at https://wcclt20.com/privacy-policy.